B.1 Vision Statement
B1.2 Mission Statement
B1.2.1 Core Values
B1.3 Vacant
B1.4 Del Mar College
A1.5 Vision and Mission Statements Review
2024-2025 Manual of Policies and Procedures
2024-2025 Manual of Policies and Procedures
PREFACE
The Del Mar College Manual of Policies and Procedures presents faculty and staff with the latest rules, regulations, policies, practices, and procedures through which the College functions as an institution. The Manual also seeks to make manifest the rights and prerogatives, as well as the duties and responsibilities, of College personnel.
The Board of Regents has the responsibility of approving formal policies. The administration is directed to develop policies and procedures to implement these Board-approved policies. Administrative procedures sections begin with an "A" and have red headings, while Board-approved policy sections begin with a "B" and have blue headings. The former may be altered as needed by the administration with the approval of the Chief Executive Officer (CEO). Specific dates and calendar information requiring regular updating will not be considered policy per se.
Faculty committees are advisory in nature rather than administrative. Nevertheless, in a collegial atmosphere the deliberations of such committees are vitally important and often result in approved procedural changes that reflect the collective understanding of their members. Individually or collectively, faculty and staff are invited to submit recommendations for improvements in the Manual to the CEO or the Chief Academic Officer (CAO) or the Chief Risk Management Officer (CRMO).
The Manual does not represent a contract between Del Mar College (the Del Mar College District) and any employee, student, or other person. Instead the Manual, along with the Catalog and other published works, constitutes a good-faith effort to outline normal policies, including rules, regulations, procedures, and customary practices currently in force at Del Mar College.
This Manual is published electronically so that it may be kept current. Recent policy changes are indicated in Bold text.
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Chapter I: Introduction
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Chapter II: Administrative Organization
Chapter II: Administrative Organization
B2.1 Board of Regents
B2.1.1 Vacancy
B2.1.2 Statement of Ethics
B2.1.3 Requests for College Records and Documents
B2.1.4 Reprimand or Censure of a Board Member
B2.1.5 Public Comment During Board Meeting
B2.1.6 Structure of Board of Regents Committees
B2.2 Official Name/Seal of the College
B2.3 Administrative Structure
B2.3.1 The Chief Executive Officer (CEO) of the College
A2.3.2 Organizational Structure and Job Descriptions
A2.3.3 The Department Chairs
B2.4 Committees, Cabinets, and Councils
A2.4.1 Elected Constituency Councils
A2.4.2 Standing Committees and other Councils
A2.4.3 Ad Hoc Committees
B2.5 Shared Governance -
Chapter III: General Administration
Chapter III: General Administration
B3.1 Administrative Relationships
A3.2 College Relationships
A3.2.1 News Service
A3.2.2 Publications
A3.2.3 Advertising
B3.3 Accessibility/Custodianship of Records
B3.3.1 Privacy Act
B3.3.2 Responsibility
A3.4 Print Services
A3.5 Telephone Voice Mail, and Facsimile Services
A3.6 Mail and PBX Services
B3.6 Institutionally Related Foundation
B3.7 Naming of Building and Other Recognition
A3.7.1 Naming Definitions
A3.7.2 Naming for Distinguished Leadership or Service
A3.7.3 Naming for Gift of Significance
A3.7.4 Naming for Endowed Gifts
A3.7.5 Procedures
A3.7.6 Changed Circumstances and Naming Removal
B3.8 Operation of Vehicles/Equipment on College Business
A3.8.1 Requirements
A3.8.2 Considerations
A3.8.3 Grounds for Termination
B3.9 Resident Classification
A3.9.1 Minors
A3.9.2 Adults
A3.9.3 Exceptions
A3.10 Form Numbering System
A3.10.1 New/Revised Form
A3.10.2 Distribution
B3.11 Public Speech
A3.11.1 Invited Speakers
A3.11.2 Non-invited Speakers
A3.11.3 Political Speech
A3.11.4 Speech Limitations
A3.11.5 Sanctions and Enforcement
B3.12 Disruptive Physical Activities
B3.12.1 Sanctuary
B3.12.2 Action
B3.12.3 Speech Constituting "Harassment" or "Discrimination"
B3.13 Prohibition of Possession of Weapons on Del Mar College Property or at Del Mar College Events
A3.13.1 Prohibition and Definitions
B3.14 Travel
A3.14.1 Site Selection
A3.14.2 Prepayments
A3.14.3 Travel Expense Form
A3.14.4 Agenda
A3.14.5 Transportation
A3.14.6 Hotel Accommodations
A3.14.7 Meals and Incidentals
A3.14.8 Long Distance Telephone Calls
A3.14.9 Non-Reimbursable Expenses
B3.14.10 Student Travel
A3.14.11 International Travel
A3.14.12 Reimbursement for On-Campus Job Interviews Requiring Travel
A3.15 On-Campus Parking
B3.16 Manual of Policies and Procedures
B3.17 College Publications
B3.18 Publication Requirements
B3.18.1 Provisions and Information
B3.18.2 Condensed Version
B3.19 Records Management Policy
A3.19.1 Designation of Records Management Officer
A3.19.2 Administration of the Records Management Program
A3.19.3 Authority of the Records Management Officer
A3.20 Records Management Program
A3.20.1 Definitions
A3.20.2 College Records Declared Public Property
A3.20.3 Records Management Committee
A3.20.4 Development, Approval, and Authority of Records Management Plan
A3.20.5 Duties of Records Management Officer
A3.20.6 Duties and Responsibilities of Department Heads
A3.20.7 Development, Approval, and Filing with the State the Records Control Schedules
A3.20.8 Implementation of Records Control Schedules
A3.20.9 Destruction of Scheduled Records
A3.20.10 Destruction of Unscheduled Records
A3.20.11 Micrographics
B3.21 Tuition Policy
B3.22 Payment of Tuition and Fees by Installment Method
B3.22.1 Methods of Payment
B3.22.2 Payment Schedule for Installment Options
B3.22.3 Non- Refundable Processing Fee and Late Charge
B3.23 Computer and Network Resources Use Policy
A3.23.1 Legitimate Use
A3.23.2 Ownership and Copyright
A3.23.3 Responsibilities of the User
A3.23.4 Purpose of Del Mar College World Wide Web Site
A3.23.5 Violation and Consequences
B3.24 Indemnification Policy
B3.24.1 Indemnification of Regents
B3.24.2 Indemnification of Employees
B3.25 Isensee Board Room
B3.26 Substantive Change Notification
B3.26.1 Definition
B3.26.2 Procedure -
Chapter IV: Business/Finance
B4.1 Budget Preparation
B4.1.1 Cash Reserves
B4.2 Checks - Authorized Signatures
A4.2.1 Accounts Payable Procedures
A4.2.2 Payroll Fund
A4.2.3 Federal and Agency Funds
B4.3 Contracts - Authorized Signatures
B4.3.1 Chair of the Board of Regents
B4.3.2 Secretary of the Board
B4.3.3 Chief Executive Officer of the College
B4.4 Contracts
B4.5 Agency Reports
A4.5.1 Social Security
A4.5.2 Worker’s Compensation
A4.5.3 Unemployment Compensation
A4.5.4 ORP/Tax Sheltered Annuity
B4.6 Investment
B4.6.1 Investment Objectives
B4.6.2 Cash Management
B4.6.3 Investment Strategy
B4.6.4 Scope
B4.6.5 Standard of Care
B4.6.6 Designation of Investment Officers
B4.6.7 Term
B4.6.8 Investment Procedures
B4.6.9 Disclosure of Personal Business
B4.6.10 Training
B4.6.11 Limitation of Liability
B4.6.12 Authorized Investments
B4.6.13 Unauthorized Investments
B4.6.14 Competitive Bidding
B4.6.15 Delivery versus Payment
B4.6.16 Diversification
B4.6.17 Collateral and Safekeeping
B4.6.18 Broker/Dealers
B4.6.19 Internal Management Reports
B4.6.20 Pricing
B4.6.21 Benchmark
B4.6.22 Distribution of Interest
B4.6.23 Internal Controls
B4.6.24 Cash Flow Analysis
B4.6.25 Investment Policy Adoption
B4.7 Membership Dues
B4.8 Customer Supplies
B4.9 Authorization of the Buildings and Grounds Committee of the Board in Master Planning and Development
A4.9.1 HUB (Historically Underutilized Business) Guidelines
A4.9.2 HUB Vendor
B4.10 College Master Development Plan
B4.10.1 Goals and Objectives
B4.10.2 Planning Assumptions
B4.10.3 Currently Vacant
B4.10.4 Urban Context
B4.10.5 General Land Use Policies and Plan
B4.10.6 Transit Service
B4.10.7 Site Development and Site Design Policies
B4.10.8 Site Development Plan
B4.10.9 Site Development Details
B4.10.10 Development Guidelines and Standards
B4.10.11 College Management Strategies
B4.10.12 Project Programming
B4.11 Acquisition of Real Property and Disposition of Improvements
B4.11.1 Boundaries
A4.11.2 Appraisers
A4.11.3 Negotiations
B4.11.4 Purchases
B4.11.5 Costs
B4.11.6 Improvements
B4.11.7 Surplus
A4.12 Property Donated
A4.12.1 Prior Written Approval
A4.12.2 Recommendation
A4.12.3 Responsibility
A4.12.4 Disposal
A4.12.5 College Policies
A4.13 Property Loaned
A4.13.1 Prior Written Approval
A4.13.2 Recommendation
A4.13.3 Responsibility
A4.13.4 Inventory Records
A4.13.5 Insurance Cost
A4.13.6 Non-Applicability
A4.14 Disposal of Surplus Property
A4.14.1 Sealed-Bid Sale
A4.14.2 Defaulted First Bid
A4.14.3 Method of Payment
A4.14.4 Public Auction
A4.14.5 Donation
A4.15 Disposition of Abandoned and Unclaimed Personal Property
A4.15.1 Notification
A4.15.2 Temporary Disposition
A4.15.3 Public Notice
A4.15.4 Final Disposition
B4.16 Acceptance of Student Loan Funds
A4.16.1 Liability
A4.16.2 Account
A4.16.3 Report
A4.16.4 Termination
A4.16.5 Stipulations/Conditions
B4.17 Acceptance of Student Scholarship Funds
A4.17.1 Administration of Funds
A4.17.2 Named Funds
B4.18 Allocation of Income to Funds
B4.19 Delinquent Obligations
B4.19.1 Collections
B4.19.2 Grace Period
B4.19.3 Litigation
B4.20 Write-offs and Defaults
B4.20.1 Delinquent Loans
B4.20.2 Defaulted National Defense/Direct Student Loan Notes
B4.21 Property/Equipment Security, Accountability, and Control
A4.21.1 Overall Responsibility
A4.21.2 Physical Security
B4.22 After-Hours Building Use
A4.22.1 Open Hours
A4.22.2 After Closing Time
A4.22.3 Use for Special Events
A4.22.4 Use on Weekends/Holidays
B4.23 Equipment/Facilities Responsibility
A4.23.1 Removal from Designated Area
A4.23.2 Personal Use
A4.23.3 Report of Loss
A4.23.4 Equipment Capitalization
A4.23.5 Assets to be Inventoried
B4.24 VACANT
A4.25 Richardson Performance Hall
A4.25.1 Scheduling for Internal (College) Events
A4.25.2 Chargeback Fee for Cancellation
A4.25.3 Written Requests
A4.25.4 Fund Raising or Outreach Events
A4.25.5 Unscheduled Requests
A4.25.6 Use of Ticketing System
B4.26 Rental and Use of College Facilities
A4.26.1 Employees Responsibility For Rentals
A4.26.2 Rental Sessions
A4.26.3 College Sponsorship
B4.26.4 Designation of College Facilities as location for voting and placement of campaign signs
B4.27 Purchasing
B4.27.1 Ethics
B4.27.2 Local Vendor/Competitive Bids or Proposals or Responses to Requests for Qualifications
B4.27.3 Best Value
B4.27.4 Quality
B4.27.5 Accounting
B4.27.6 Grant Equipment/Non-Expendable Supplies
B4.27.7 Hiring of Consulting/Coordinating Architect and Project Architects
B4.28 VACANT
B4.29 Open Records
B4.30 Parking/Tow-Away
B4.30.1 Prohibited Areas
B4.30.2 Removal of Cars
B4.30.3 Expenses/Liability
B4.31 Land Lease
B4.32 Externally Funded Grants and Contracts
B4.32.1 Control
B4.32.2 Approval
B4.32.3 Conflict
B4.32.4 Salaries
B4.32.5 Funds
A4.32.6 Indirect Cost
B4.33 Bank Depository
B4.33.1 Approval of the Bid Document
B4.33.2 Depository Contract
B4.33.3 Protection of College Deposits
B4.34 External Audit
A4.35 Routine Maintenance, Preventive Maintenance, and Deferred Maintenance of Buildings, Grounds, and Equipment
A4.35.1 Routine Maintenance
A4.35.2 Preventive Maintenance
A4.35.3 Deferred Maintenance
A4.35.4 Provisions
A4.35.5 Annual Review
B4.36 Tax Refunds
B4.36.1 Authority to Refund Tax
A4.37 College Auxiliary Funds
A4.37.1 Auxiliary Funds
A4.37.2 Use of Auxiliary FundsB4.38 Del Mar College District Tax
Abatement Guidelines and Procedures
B4.38.1 Definitions
B4.38.2 Abatement Authorized
B4.38.3 Minimum Criteria
B4.38.4 Application and Contents
B4.38.5 Agreement
B4.38.6 Recapture
B4.38.7 Administration
B4.38.8 Assignment
B4.38.9 Sunset Provision -
Chapter V: Human Resources
Chapter V: Human Resources
B5.1 Statement of Ethics for Faculty, Exempt and Nonexempt Staff
B5.1.1 Protection of Rights and Development
B5.1.2 Acceptance of Responsibilities
A5.2 Employee Classification
A5.2.1 Faculty
A5.2.2 Exempt Personnel
A5.2.3 Nonexempt Personnel
A5.2.4 Unclassified Personnel
B5.3 Employment Practices
B5.3.1 The District's Compliance Coordinator
B5.3.2 The District's Assistant Complaint Coordinator
B5.3.3 Obligation of Notification
B5.4 VACANT
B5.5 College Academic Fellowship Program
A5.5.1 Goals
A5.5.2 Responsibility
A5.5.3 Selection Process
A5.5.4 Advertising
A5.5.5 Fellowship Employees
A5.5.6 Condition of Employment
A5.5.7 Salary Range
A5.5.8 Selection for Tenure-Track Positions
B5.6 Selection Procedures
A5.6.1 Scope of Search
A5.6.2 Personnel Requisition/Position Justification
A5.6.3 Advertisements
A5.6.4 Applications
A5.6.5 Selection Guidelines
A5.6.6 Contracts/Records
B5.7 Nepotism
A5.7.1 Definitions
A5.7.2 Procedures and Responsibilities
A5.8 Qualification Testing
A5.9 Employment Physical Examination Policy
A5.9.1 Requirements
A5.9.2 Purpose
A5.9.3 Labor Intensive Positions
A5.9.4 Procedure
B5.10 Types of Employment Relationships Permitted
B5.10.1 Continuing Contract
B5.10.2 Renewing Term Contract
B5.10.3 Expiring Term Contract
B5.10.4 At-Will Employment
B5.11 Universal Conditions of Employment
B5.11.1 Employment and Contractual Relationship
B5.11.2 Assignment and Reassignment
B5.11.3 Discharge Appeals
B5.11.4 Discharge for Cause
B5.11.5 Grounds for Discharge of At-Will Employees
B5.12 Discharge, Nonrenewal, Termination, Release, or Discontinuance of Employment
B5.12.1 Discharge of Tenured Faculty and Tenure Track Faculty
B5.12.2 Discharge of Expiring Term Employees With Unexpired Contracts
B5.12.3 Discharge of At-Will Employees
A5.13 Job Duties and Responsibilities
A5.13.1 Instructional Faculty Schedules
A5.13.2 Supervisors and Managers
A5.13.3 Professional Development
A5.14 Attendance and Punctuality
A5.14.1 Notification of Absence
A5.14.2 Eligibility for Administrative Absence
A5.14.3 On-Call Status
A5.14.4 Recall Status
A5.14.5 Reporting to Work
A5.15 Work Day and Work Week
A5.15.1 Work Day
A5.15.2 Work Week
B5.16 Authorization of Insurance and Annuity Products
B5.17 Group Medical and Hospitalization Insurance
B5.17.1 Dependents
A5.17.2 Enrollment
A5.17.3 Adjuncts
A5.17.4 Discontinuance
B5.18 Health Maintenance Organization Option
B5.19 Term Life Insurance
B5.19.1 Employee Supplemental Coverage
A5.19.2 Optional Coverage
A5.19.3 Dependent Coverage
B5.20 Long Term Disability/Income Replacement
B5.21 Other Optional Benefits
B5.21.1 Other ERS Offered Optional Benefits
B5.21.2 Other College Offered Optional Benefits
B5.22 Participation of Companies in Optional Retirement Program
B5.22.1 Current Eligibility
B5.22.2 Future Eligibility
B5.22.3 Qualifications
B5.22.4 Agreements
B5.22.5 Rules/Regulations
B5.22.6 Failure to Comply
A5.22.7 List of Active and Inactive Vendors
A5.22.8 Solicitation
A5.22.9 Report to Participant
A5.23 Annual Report to the College
A5.24 Contributions to Carriers
B5.25 Retirement Provisions
B5.25.1 Social Security
B5.25.2 Teacher Retirement
B5.25.3 Optional Retirement
B5.26 Tax Deferred Annuities or Custodial Account
A5.26.1 Ownership of Each Contract or Custodial Account
A5.26.2 Premiums Payable on the Annuity Contract
A5.26.3 Purchasing Tax Deferred Annuity Contracts or Custodial Accounts
A5.26.4 Wage Reduction Agreement
B5.27 Sick Leave
A5.27.1 Reasons
B5.27.2 Accrual
B5.27.3 Unused Sick Leave
B5.27.4 Emergency Leave
B5.27.5 Family And Medical Leave Act of 1993 Policy
B5.28 Personal Affairs Leave
B5.28.1 Use of Personal Leave
A5.28.2 Notification of Personal Leave
B5.28.3 Contingent Benefit
B5.28.4 Reports
B5.29 Maternity/Paternity Leave
B5.29.1 Requesting Maternity/Paternity Leave
B5.29.2 Use of Sick Leave and Vacation Time
B5.29.3 Reports
B5.30 Military Leave
B5.30.1 Short-Term
B5.30.2 Long-Term
B5.30.3 Reports
B5.31 Jury Duty
A5.31.1 Compensation
A5.31.2 Accumulated Leave
A5.31.3 Court Allowance
A5.31.4 Proof of Service
A5.31.5 Reports
B5.32 Vacation
B5.32.1 Entitlement
A5.32.2 Accrual
A5.32.3 Unused Vacation
A5.32.4 Reports
A5.32.5 Scheduling
A5.32.6 Holiday Pay
B5.33 Emeritus Status
B5.33.1 Purpose
B5.33.2 Eligibility
B5.33.3 Emeritus Titles
A5.33.4 Procedure
A5.33.5 Prequisites
B5.34 Payroll Information
A5.34.1 Paychecks
B5.34.2 Withholding
B5.34.3 Deductions/Reductions
A5.34.4 Time and Attendance Payroll Reports
A5.35 Overtime Hours for Classified Personnel
A5.35.1 Normal Work Week
A5.35.2 Payment for Overtime
B5.36 Educational Benefits
A5.36.1 Eligibility
A5.36.2 Non- district Employees
A5.36.3 Other Charges/Fees
A5.36.4 Procedures
A5.36.5 Work Schedule
A5.36.6 Dropping/Withdrawing from Classes
A5.36.7 Non-credit Courses
B5.36.8 Educational Tuition Waiver for Displaced Full-time Employees
B5.37 Recognition for Service
A5.37.1 Plaques
A5.37.2 Service Awards
A5.37.3 Certificates
B5.38 Safe Work Place
A5.38.1 Safety Committee
A5.38.2 OSHA
A5.38.3 Compliance
A5.38.4 Reports
A5.38.5 Investigation
A5.38.6 Use of Leave Time
A5.38.7 Return to Work
B5.39 Smoke & Tobacco Free Environment
B5.39.1 Purpose
A5.39.2 Scope
B5.39.3 Provisions
B5.39.4 Responsibility
B5.40 Policy on Drugs and Alcohol
B5.40.1 General Statement
B5.40.2 Educational Objectives
B5.40.3 Applicability and Scope
B5.40.4 Drug and Alcohol Information Services
B5.40.5 Prohibition of Anabolic Steroid or Human Growth Hormone
B5.40.6 Prohibition (Drugs and/or Alcohol)
B5.40.7 Condition of Employment
B5.40.8 Notice
A5.40.9 Drug Prevention Program
B5.41 Professional Working Environment
B5.41.1 Professional Behavior
B5.41.2 Definition
B5.41.3 Academic Freedom/Free Speech
B5.42 (Vacant)
B5.43 Employee Grievance Policy Regarding Terms & Conditions of Employment
B5.43.1 Purpose
B5.43.2 Forms and Grievance Management
B5.43.3 Time
B5.43.4 Exceptions
B5.43.5 Right to Representation
B5.43.6 Steps in Grievance Procedure
B5.44 Grievance Policy for Employees
A5.44 Grievance
A5.44.1 Purpose
A5.44.2 Exceptions
A5.44.3 Definitions
A5.44.4 Confidentiality
A5.44.5 Reprisal
A5.44.6 Forms
A5.44.7 Grievance Prerequisites
A5.44.8 Time Limits
A5.44.9 Grievance Process
A5.44.10 Conditions and Limitations
B5.45 Policy on Human Immunodeficiency Virus and Acquired Immune Deficiency Syndrome
B5.45.1 Purpose
B5.45.2 General Statement
B5.45.3 Educational Objectives-Students
B5.45.4 Educational Objectives-Employees
B5.45.5 Applicability and Scope
B5.45.6 Definitions
B5.45.7 Confidentiality of Information
B5.45.8 Nondiscrimination
B5.45.9 Reasonable Accommodation
A5.45.10 Administrative Procedures
B5.46 Employee Performance Appraisal (Non-Faculty)
A5.46.1 Performance Appraisal Handbook
A5.46.2 Discussion of Appraisal
A5.46.3 Human Resources Office
B5.47 Resignations
B5.48 Salary Schedules for Non-faculty employees
A5.49 Progressive Discipline
B5.50 Discrimination, Harassment and Retaliation Complaint Policy for Employees
A5.50.1 Discrimination, Harassment and Retaliation Complaints
B5.51 ADA Accommodation Policy for Employees and Job Applicants
A5.52 Who is Covered
A5.53 Procedures
A5.54 Service and Therapy Animals
A5.55 Prohibition of Disability Discrimination -
Chapter VI: Faculty/Instruction
Chapter VI: Faculty/Instruction
B6.1 Faculty
B6.1.1 Ranked Faculty
B6.1.2 Unranked Faculty
B6.2 Academic Freedom and Propriety
B6.2.1 Freedom
B6.2.2 Professional Propriety
B6.3 Fundamental Responsibilities of Ranked and Unranked Faculty
B6.3.1 Professional Practice
B6.3.2 Educational Growth
B6.3.3 Institutional and Community Service
B6.4 Standards
B6.4.1 Methods
B6.4.2 Emphasis
B6.4.3 Text Selection
B6.5 Evaluation of Faculty
B6.5.1 Purposes of Evaluation
B6.5.2 Criteria for Evaluation
B6.5.3 Requirements for Evaluation
B6.5.4 Tools for Evaluation
B6.5.5 Process of Evaluation
B6.5.6 Process for Review of Evaluations by Next Level Supervisor
B6.5.7 Faculty Appeal and Grievance of Evaluation Process
B6.5.8 Changes to Evaluation Policy and Forms
B6.6 Faculty Promotion in Rank
B6.6.1 Promotion Eligibility
A6.6.2 Requirements for Promotion
A6.6.3 Exceptions and Leaves of Absence
A6.6.4 Promotion and Tenure
A6.6.5 Promotion Schedule
A6.6.6 Promotion Recommendation
A6.6.7 Process Deadlines
A6.6.8 Review by the Chief Academic Officer (CAO)
A6.6.9 Promotion Appeals
A6.6.10 The Promotion Appeals Committee
A6.6.11 Notification
A6.6.12 Initial Duties of the Chair of the Promotion Appeals Committee
A6.6.13 Promotion File
A6.6.14 Appeal Document
A6.6.15 Response Document
A6.6.16 Request for Oral Argument
A6.6.17 Request for Open Meeting
A6.6.18 Committee Recommendation
A6.6.19 Inapplicability of the Grievance/Appeals Policy
A6.6.20 Chief Executive Officer Decision and Notification
A6.6.21 Definitions
A6.6.22 Policy and Procedure Changes
B6.7 Tenure
B6.7.1 Application
B6.7.2 Probation
B6.7.3 Non-reappointment of Tenure Track Probationary Faculty
B6.7.4 Requirements for Tenure Eligibility Recommendation
B6.7.5 Procedures for Tenure Eligibility Recommendation
B6.7.6 Recommendation for Tenure
B6.7.7 Granting of Tenure
B6.7.8 Notification of Granting of Tenure
B6.7.9 Appeal
B6.7.10 Reapplication and Procedures for Tenure After Non-Approval from Board of Regents
B6.8 Reduction-in-Force Basic Assumptions
B6.8.1 Alternatives to Reduction
B6.8.2 Prior to Implementation
B6.8.3 Definitions
B6.8.4 Termination Priority Order
B6.8.5 Tenure-Track Faculty
B6.8.6 Termination Procedures
B6.8.7 Notification of Appointment Status
B6.8.8 Procedure for Termination of Non-Tenured Faculty
B6.8.9 Procedure for Termination of Tenured Faculty
B6.8.10 Additional Considerations
B6.9 Discharge for Cause and Procedure for Dismissal of Faculty
B6.9.1 Definitions
B6.9.2 Burden of Proof
B6.9.3 Termination Benefits
B6.9.4 Resignation
B6.9.5 Process
B6.10 Temporary Change of Assignment
B6.10.1 Possible Action
B6.10.2 Decision
B6.10.3 Conference
B6.10.4 Appeal
B6.10.5 Time Limit
B6.11 Instructional Program Review
B6.11.1 Definition
B6.11.2 Time Line
B6.11.3 Appeal
B6.11.4 Review Committee
A6.11.5 Performance Criteria in the Assessment of Quality of Instructional Programs
A6.11.6 Status Report by the Chief Academic Officer
A6.11.7 Oversight Responsibility
B6.12 Tenure-Track Faculty Salary Structure
B6.12.1 Common Base
B6.12.2 Additional Components
B6.13 Term Salary Structure
A6.13.1 Adjunct Faculty Teaching Salary Schedule
A6.13.2 Pay Scale for Substitute Teaching
A6.13.3 Pay Scale for Teaching Assistants and Teaching Fellows
A6.13.4 Pay Deductions for Absences
B6.14 Addition of New Programs
B6.14.1 Qualification
B6.14.2 Benefit
B6.14.3 Enrollment
B6.14.4 Costs
B6.14.5 Final Authority
B6.15 Leaves of Absence
B6.15.1 Reasons
B6.15.2 Length/Renewal
B6.15.3 Time
B6.16 Absence for Service/Development
B6.17 Faculty Sabbatical Leave
A6.17.1 Value Statement
A6.17.2 Eligibility
A6.17.3 Purposes for Which Sabbatical Leave may be taken
A6.17.4 Criteria
A6.17.5 Length of Sabbatical
A6.17.6 Sabbatical Leave Committee
A6.17.7 Application Process
A6.17.8 Cancellation of Leave
A6.17.9 Appeal of Sabbatical Leave Recommendations
A6.17.10 Post-Sabbatical Leave Service Requirements
A6.17.11 Funding of Sabbatical Leave
B6.17.12 Compensation and Benefits
B6.17.13 Other Employment
A6.17.14 Contracts
B6.18 Recruitment
A6.18.1 Qualifications
B6.18.2 Selection
B6.18.3 Appointments
A6.18.4 Orientation
B6.19 Summer Employment
A6.19.1 Offerings
A6.19.2 Rotational List
A6.19.3 Offer of Employment
A6.19.4 Penalty for Late Notification
A6.19.5 Filling the Vacancy
A6.19.6 New Faculty
A6.19.7 Tentative Assignments
A6.19.8 Variant Plans
B6.20 Faculty Personnel Records
A6.20.1 Official Transcripts
A6.20.2 Documentation
B6.21 Faculty Year
B6.22 Faculty Schedules
B6.23 Office Hours
A6.24 Syllabus
B6.25 Discipline
B6.26 Off-Campus Employment
B6.27 Research/Publication
B6.27.1 Use of College Resources
B6.27.2 Use of Personal Resources
B6.27.3 Use of Outside Resources
A6.27.4 Intellectual Property Policy
A6.27.5 Definitions
A6.27.6 Applicability
A6.27.7 Provisions
B6.28 Library Mission and Services
A6.28.1 Basic Purpose and Process
A6.28.2 Priorities in Resource Orders
A6.28.3 Gifts
A6.28.4 Periodical Resources
A6.28.5 Weeding of Library Collection
A6.28.6 Cooperative Institutional Relationships
A6.29 Class Size
A6.30 Adjunct Faculty Assignment
A6.31 Grades
A6.31.1 Measurement of Students’ Work
A6.31.2 Final Examinations
A6.31.3 File Copies of Finals
A6.31.4 Reporting Grades
A6.31.5 Gradebooks
A6.31.6 Interim Reports to Students
A6.31.7 Interim Grades
A6.31.8 Last Date of Attendance
B6.32 Elements of the College Academic Master Plan
B6.32.1 Mission Statement
B6.32.2 Annual Revision
B6.33 Legal Counsel
A6.34 Honors Program
A6.34.1 The Honors Committee
A6.34.2 Admission Criteria
A6.34.3 The Director of the Honors Program
A6.34.4 Frequency of Offerings
A6.34.5 Retention in the Program
A6.35 Program of Spoken English Assessment and Assistance to Faculty Members
A6.35.1 Compliance with Texas Education Code 51.917
A6.35.2 Goals of the Program
A6.35.3 Test Failure
A6.35.4 Primary Language Determination
A6.35.5 Cost
A6.36 Faculty Loads
A6.36.1 Definition
A6.36.2 Overloads
A6.36.3 Underloads
A6.36.4 Reassignments
A6.36.5 Adjuncts
A6.36.6 Other Teaching Assignments
A6.36.7 Contact Hours
A6.36.8 Exceptions
A6.36.9 Summer
A6.37 Faculty/Course Evaluation by Students
B6.38 Faculty Reemployment After Retirement Program
A6.38.1 State Policies
A6.38.2 Qualifications for Participation
A6.38.3 Duties of the Reemployed Retiree
A6.38.4 Duration of Reemployment
A6.38.5 Program Compensation and Benefits
A6.38.6 Procedures for applying to the Program
B6.39 Tenured Faculty Disciplinary Action Appeal Process
B6.39.1 Step One
B6.39.2 Step Two
B6.39.3 Step Three
B6.39.4 Burden of Proof
B6.39.5 Termination of Appeal Process
B6.39.6 Suspension with Pay
B6.39.7 Time -
Chapter VII: Student Services
Chapter VII: Student Services
B7. 1 Counseling and Advising
A7.1.1 Advisement
A7.1.2 External Testing
B7.2 Financial Aid
A7.2.1 Grants
A7.2.2 Loans
A7.2.3 Scholarships
A7.2.4 Employment
A7.2.5 Installment Payment Plan
A7.3 Retention
A7.3.1 Encouragement of Student Retention
A7.3.2 Services
B7.4 Special Record Registration
B7.4.1 Time
B7.4.2 Eligibility
B7.4.3 Cost
B7.4.4 AA/AAS Associate Degrees
B7.5 Admissions
A7.5.1 Admissions and Registrar
A7.5.1.1 Scholastic Records
A7.5.1.2 Registration
A7.5.1.3 Graduation
A7.5.1.4 Agency Reports
A7.5.1.5 Room Reservations
A7.6 Career Planning and Placement
A7.6.1 Availability
A7.6.2 Support Service
A7.6.3 Opportunities
A7.7 Student Leadership & Campus Life
A7.7.1 Services
A7.7.2 Student Services Committee
A7.8 Services for Students with Disabilities
A7.8.1 Mission and Services
A7.8.2 Requesting Accommodations Based on Disability
A7.8.3 Vacant
A7.8.4 Resolving Faculty Objections Regarding Student Accommodations
A7.8.5 Student Appeal of Denial of Accommodation Request
A7.8.6 Placement Testing and Other Non-Classroom Accommodations
A7.8.7 Service Animals
A7.8.8 Confidentiality
A7.8.9 Prohibition on Disability Discrimination
A7.9 Out-of-town Travel
A7.10 Student Publications
A7.11 Intramural Sports
B7.12 Student Complaint Policy
A7.12.1 Definitions
A7.12.2 Non-Academic Complaint
A7.12.3 General Academic (Non-Grade) Complaint
A7.12.4 Grade Appeals
B7.13 Standards of Student Conduct Policy
B7.13.1 Student Rights
B7.13.2 Student Obligations and Responsibilities
B7.13.3 Non-Scholastic Student Misconduct
B7.13.4 Non- Scholastic Misconduct Disciplinary Actions
A7.13.5 Non-Scholastic, Student Misconduct Review Procedure
A7.13.6 Hearing Procedure for Student Disciplinary Actions Involving Non-Scholastic Misconduct
B7.13.7 Student Scholastic Dishonesty
A7.13.8 Student Scholastic Dishonesty Disciplinary Actions
A7.13.9 Reporting and Adjudication of Student Disciplinary Actions Involving Scholastic Dishonesty
A7.13.10 Hearing Procedure for Student Disciplinary Actions Involving Scholastic Dishonesty
B7.14 Graduate Guarantee for Job Competency
A7.14.1 Date of Degree
A7.14.2 Degree Requirements
A7.14.3 Employment
A7.14.4 Date of Employment
A7.14.5 Additional Skills Training
A7.14.6 Educational Plan for Retraining
A7.14.7 Limitation on Enrollment
A7.14.8 Retraining Time Limit
A7.14.9 Course Related Expenses
B7.14.10 Guarantee Limitation
B7.14.11 Limit on Claim for Remedy
A7.15 The Procedures for Courses Requiring Reading, English, and Mathematics Assessment Levels (REMs)
A7.15.1 Areas Listed
A7.15.2 Noted Assessment Levels
A7.15.3 Transfer Courses Assessment Level
A7.15.4 REM Levels Not Required
A7.15.5 Special Approval
A7.16 Student Withdrawal or Excused Absence for Active Military Service
A7.16.1 Student Withdrawal for Military Service
A7.16.2 Excused Absence for a Student Called to Active Military Service
A7.17 Del Mar College Developmental Education Plan
A7.17.1 Exemptions
A7.17.2 Assessment
A7.17.3 Advisement
A7.17.4 Determination of College Readiness
A7.17.5 Retesting
A7.17.6 Evaluation
A7.18 Limit on Dropped Courses
A7.18.1 Applicability of Limit on Dropped Courses
A7.18.2 Definitions Applicable for this Policy
A7.18.3 Procedures for Limit on Dropped Courses
B7.19 Discrimination and Harassment Compliant Policy for Students
A7.20 Confidentiality and Freedom from Reprisal or Retaliation
A7.21 Definitions
A7.21.1 Discrimination on the Basis of Protected Characteristic(s)
A7.21.2 Harassment on the Basis of Protected Characteristic(s)
A7.21.3 Vacant
A7.21.4 Complainant
A7.21.5 Respondent
A7.22 Informal Consultation and Counseling
A7.23 Reporting a Student Formal Complaint
A7.24 Complaint Review Procedure
A7.25 Extension of Time Limits
A7.26 Filing Externally
A7.27 Appeals
A7.28 Academic Freedom/Free Speech
B7.29 Awarding Credit
B7.29.1 Academic Achievement for Evaluating and Awarding Credit
B7.29.2 Prior Learning Assessment
B7.29.3 Counting Credits toward Multiple Degrees
B7.29.4 Graduating from Del Mar College
A7.30 Vacant
B7.31 Student Research/Publication
B7.32 Family Educational Rights and Privacy Act (FERPA)
B7.32.1 Purpose
B7.32.2 Rights
B7.33 Distance Learning
B7.34 Pregnant and Parenting Students
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Chapter VIII: Miscellaneous Procedures
Chapter VIII: Miscellaneous Procedures
A8.1 Emergency/Disaster General Procedures
A8.1.1 Provision for Safety
A8.1.2 Requesting Emergency Services
A8.1.3 Contacting the College Administrator
A8.1.4 Prohibition of Discussion of Emergencies
A8.1.5 Inaccurate or Incomplete Information
A8.1.6 Fire Extinguishers and First Aid Kits
A8.2 Responsibilities in Dealing with an Emergency or a Disaster
A8.2.1 The Chief Executive Officer or a Designated Administrator
A8.2.2 Evening Coordinator or Personnel in the Physical Plant
A8.2.3 Channeling Inquiries
A8.2.4 Physical Facilities Personnel
A8.2.5 College Relations Personnel
A8.2.6 College Faculty and Staff
A8.3 Medical and Related Crisis Situations on Campus
A8.3.1 Victims of Accidents
A8.3.2 Contacts
A8.3.3 Transporting Victims to Physician/Hospital
A8.4 Campus Security Emergency
A8.4.1 Call Numbers Listed Above
A8.4.2 Call 911
A8.4.3 Alert Appropriate College Administrators
A8.5 Fire and Explosion
A8.5.1 Call 911
A8.5.2 In Case of a Small Fire
A8.6 Bomb Threats
A8.6.1 Collecting Information
A8.6.2 Collecting Information
A8.6.3 Notifying Authorities
A8.6.4 Minimizing Publicity
A8.7 Hurricane Preparedness Plan
A8.7.1 Hurricane Hazards and Preventative Measures
A8.7.2 Responsibilities
A8.7.3 Conditions of Readiness and Required Actions
A8.7.4 After the Hurricane has Passed
A8.7.5 Hurricane Supplies
A8.8 Computer Resources and Services
A8.8.1 VACANT
A8.8.2 Procedure for Requesting Equipment or Software
A8.8.3 Procedure for Requesting Application Programming
A8.8.4 Personal Computer Maintenance -
Chapter IX: Policy Prohibiting Sexual Misconduct
Chapter IX: Policy Prohibiting Sexual Misconduct
B9. 1 Policy Prohibiting Sexual Misconduct
B9.1.1 Purpose and Authority
B9.1.2 Statement of Policy
A9.1.3 Scope
A9.1.4 Definitions
A9.1.5 Reporting Incidents of Sexual Misconduct
A9.1.6 Informal Resolution Process
A9.1.7 Formal Resolution Process
A9.1.8 Information for Del Mar College Employees -
Chapter X: Policy Carrying Handguns on Campus by License Holder
Chapter X: Policy Carrying Handguns on Campus by License Holder
B10.1 Policy Carrying Handguns on Campus License Holder
B10.1.1 Purpose and Authority
B10.1.2 Scope
B10.1.3 Statement of Policy and Policy Violation
A10.1.4 Enforcement and Reporting
A10.1.5 Definitions
A10.1.6 Prohibited Campus Locations
A10.1.7 Other Possible Prohibited Campus Locations
A10.1.8 Effective Notice
A10.1.9 Carrying of Concealed Handguns by Employees
A10.1.10 Storage and Safeguarding of Handguns
A10.1.11 Disclosure by License to Carry Holder
A10.1.12 Permitted Concealed Carry by a License Holder
Page last updated October 2, 2024.