• Office of the CFO and Vice President of Operations: Forms Management

    The following forms are in Adobe Acrobat. You will need Adobe Acrobat Reader v5+ to view and print. Use the Adobe icon on the left to download a FREE version: pdficon_smallhttp://get.adobe.com/reader/

    If you need to save the completed form you will need Adobe Acrobat 5.0 or Adobe Acrobat Approval 5. Please contact the helpdesk for purchasing and installation instructions:
    Email: helpdesk@delmar.edu or Phone: 698-2330

    Please email all requests for forms to Jessica A. Alaniz, Assistant to the Chief Financial Officer and Vice President of Operations  jaalaniz@delmar.edu 


    Absence
    Benefits
    Board of Regents
    Budget
    Business and Finance
    Classification and Compensation Study
    Curriculum Committee
    Development/Foundation
    Environmental Health, Safety and Risk Management
    Faculty
    Grants/Contracts
    Miscellaneous Request Forms
    Payroll
    Performance Appraisals
    Personnel
    Program Reviews
    Records Management
    Special Services 
    Student Services 
    Support Services Review
    Travel
    Unit Plans 


    Absence

     
          Substitute Report   ADM 202 
          Adjunct Absence/Reduction Report   ADM 203 
          Faculty/Exempt Absence Report (Hours not entered on WebDMC)   PER 024 
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    Benefits

     
          Family Medical Leave Forms     
          Certification of Health Care Provider- Employee   PER 063 
          Certification of Health Care Provider- Family Member   PER 066 
          Request for Family and Medical Leave   PER 064 
          ERS Benefits Enrollment Form   ERS GI-1.180 
          ORP Forms     
          Election to Participate in Optional Retirement Program and/or Refund   TRS 28 
          Salary Reduction Agreement     
          Salary Reduction Agreement for Part-Time Employees   PER 022 
          Supplemental Insurance Form    ERS GI-1.207 
          TexFlex Enrollment/Change Form   ERS FB-9.20 
          TexFlex Health/Day Care Flexible Spending Accounts Claim Form         
          TexFlex Direct Deposit Authorization Form     
     
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    Board of Regents

     
          Nomination for Naming Building or Facility   BOR 101 
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    Budget

     
          Adjunct Faculty Salary   FIN 106
          Part-Time Salaries   FIN 107
          Administrative Travel   FIN 108
          Instructional Travel   FIN 109 
          Software/Computers/A-V Equipment   FIN 110
          Accreditation/Memberships   FIN 111  
          Departmental Operating Expenses Page 1   FIN 112
          Departmental Operating Expenses Page 2   FIN 113
          Instructional Expenses Page 1   FIN 114
          Instructional Expenses Page 2   FIN 115
          Library Operating Expense, Page 1   FIN 116
          Library Operating Expense, Page 2   FIN 117
          Physical Facilities Operating Expense, Page 1   FIN 118
          Physical Facilities Operating Expense, Page 2   FIN 119
          Physical Facilities Operating Expense, Page 3   FIN 120
          College Relations- Publications Operating Expense   FIN 122
         

    Office Equipment (Excludes Computers/Software/AV)

      FIN 123
          Instructional Equipment (Excludes Computers/Software/AV)   FIN 124
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    Business and Finance

     
          Independent Contractor Agreement   BUS 205 
          Property Donation Agreement   BUS 016 
          Direct Deposit Employee Authorization Form   ADM 153  
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    Classification and Compensation Study

     
          Job Description Questionnaire (PDF Format)     
          Job Description Questionnaire (MS Word Format)     
          Additional pages for Employee Names     
          Additional pages for Essential Functions     
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    Curriculum Committee

     
          Core Curriculum 2014 Application     
          Degree/Certificate Program Change  

     ADM 131  

          Course Change Form   ADM 132 
          Course Addition Form    ADM 133 
          Course Deletion Form   ADM 134 
          WECM Course Change Form   ADM 135 
          New Program Proposal   ADM 137 
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    Development/Foundation

     
          PRO DMC Information     
          PRO DMC Project Agreement Form     
          Special Project Faculty/Staff Grants Application & Guidelines   ADM 061  
          Grant Evaluation Form   ADM 063   
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    Environmental Health, Safety and Risk Management

     
          Employee Accident/Injury/Illness Report   EHS 001 
          Student/Visitor Accident/Injury Report   EHS 004  
          Parking Deduction Enrollment   EHS 005 
          Infectious Disease Reporting Form   EHS 006 
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    Faculty

     
          Faculty Credential Action Plan   ADM 039  
          Sabbatical Leave Application   ADM 018 
          Justification of Faculty Qualifications   ADM 049 
          Review of VCT Faculty Qualifications   ADM 015 
          "I" Grade Notification Form   ADM 006  
          Course Substitution Form   ADM 007  
          Credential Evaluation Summary   ADM 048 
          Credential Evaluation Summary- Skills Trainers (Non-faculty)- Public Safety Education Department   ADM 045 
          Credential Evaluation Summary- Skills Trainers (Non-faculty)- Technology Education Department   ADM 082  
          Credential Evaluation Summary- Skills Trainers (Non-faculty)- Nurse Education Department   ADM 151  
          Credential Evaluation Summary- Skills Trainers (Non-faculty)- Allied Health Department   ADM 152  
          Peer Observation Checklist/Note Page   ADM 157 
          Peer Interview Report for Librarians and Counselors    ADM 158 
          Faculty Qualifications Datasheet   ADM 054 
          Noncredit Credential Evaluation Summary   ADM 064 
          Faculty Application for Documenting Graduate Training or Work Experience to Fulfill Credential Standards to Teach Developmental Courses   ADM 052  
          Course Outcomes Datasheet   ADM 057  
          Request for Faculty Salary Increment   ADM 140 
          Faculty Promotion in Rank     
            Faculty Self-Evaluation   ADM 030 
            Faculty Evaluation by Chair    ADM 031 
            Chairperson’s Recommendation on Promotion   ADM 032 
            Dean’s Recommendation on Promotion   ADM 033 
            Provost and Vice President of Instruction's Recommendation on Promotion   ADM 034 
          Performance Appraisals     
            Faculty Annual Self-Evaluation   ADM 046 
            Faculty Annual Evaluation by Chairperson   ADM 047 
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    Grants/Contracts

     
          Justification and Authorization for Externally Funded Positions   GRA 102 
          Notification of Externally Funded Grant Proposal Submission   FIN 125  
          Notification of Personnel Action of Externally Funded Positions   GRA 501 
          Grant Proposal Routing Approval Form   GRA 503  

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    Miscellaneous Request Forms

     
          After Hours Building Use Request Form   BUS 002 
          College Relations Business Card Request     
          College Relations Biographical Information Form   CRO 001 
          College Relations Photo/Image/Voice Release Form     
          College Relations Promotional Items Form      
          Employee Exit Interview Form   PER 005  
          Facilities Rental Application and Contract to Serve Alcoholic Beverages (Non-Campus Organization)   ADM 149  
          Facilities Rental Application and Contract to Serve Alcoholic Beverages (Campus Organization)   ADM 150  
          Faculty/Staff Check-Out Sheet   PER 057 
          Key Request   BUS 051 
          Reimbursement Voucher Request   FIN 060 
          Request for Duplicating Services (Full-Color)   ADM 070 
          Request for Duplicating Services   ADM 071 
          Request for Food/Beverages   BUS 058  
          Request for Voice Mail Service   ADM 072 
          Texas Public Information Act - Nondisclosure Election   PER 023 
          Uniform & I.D. Badge Issue Agreement   ADM 148  
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    Payroll

     
          Direct Deposit Payroll Authorization   ADM 053 
          Employee's Withholding Allowance Certificate   IRS Form W-4 
          Earned Income Credit Advance Payment Certificate   IRS Form W-5 
          Payroll Election Changes   PER 092 
          New Employee Payroll Election   PER 093 
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    Performance Appraisals

     
          Exempt and Instructional Chairpersons   PER 008 
          Non-exempt Employees   PER 007 
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    Personnel

     
          Adjunct*/Part-Time Personnel Data Form   PER 003 
          Application for Renewal of Employment   PER 115  
          Approval for an Alternate Work Schedule for Non-Faculty Full-time Employees in College Courses During Normal Work Hours   PER 059 
          Background Check Authorization   PER 116 
          Employee Acknowledgement Form   PER 121  
          Employee/Dependent Tuition Waiver Application (Non-Credit Courses)   ADM 142  
          Employee/Dependent Tuition Waiver Application (Credit Courses)   ADM 143  
          Employment and Change of Status Report   PER 101 
          Employment Eligibility Verification (I-9)   Form I-9  
          Pre-Employment Reference Check   PER 058 
          Faculty Application for Additional Education Approval   PER 070 
          Personnel Advertisement Request   PER 001 
          Position Justification   PER 077  
          Position Evaluation, Non-Exempt   PER 009 
          Position Evaluation, Exempt   PER 035 
          Position Re-Evaluation Questionnaire, Form II (Exempt)   PER 060 
          Position Re-Evaluation Questionnaire, Form II (NonExempt)   PER 061 
          Recommendation for Selection (Nonexempt)   PER 030 
          Recommendation for Selection (Faculty, Exempt Personnel)   PER 013 
          Reconsideration of Current Classification   PER 062  
          Record of Reassigned Time, Assigned Time, or Stipend to be Paid for Work Performed by Faculty   PER 047 
          Request for DMC Course Assignment for Non-Faculty, Asst Instructors, and Grant Funded Employees   PER 067 
          Request for Military Leave   PER 020 
          Retirement Participation Form   PER 123 
          Veteran Status Form   PER 122 
          Volunteer Waiver   PER 055 
          Volunteer/Intern Waiver   PER 056 
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    Program Reviews

     
          Assessment of Previous Program Objectives   IPR 001 
          Program Objectives and Action Plans   IPR 002 
          Student Learning Outcomes and Action Plans   IPR 003  
          Two-Year Status Report on Program Review Recommendations   IPR 004 
          Annual Follow-Up Status for Program Not on Positive Status   IPR 005 
          Assessment of Previous Student Learning Outcomes   IPR 006 
          Status Report on Recommendations   IPR 007  
          Program Review Approval Transmittal   IPR 008  
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    Records Management

     
          Records Management Transmittal   RMC 104 
          Records Disposition Form   ADM 055 
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    Special Services

     
          Test Accommodations for Students   SPS 001 
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    Student Services

     
          Student Travel- Waiver of Liability   ADM 075  
          Student Acknowledgement on Use of Private Vehicle   ADM 068  
          Student Travel Leave Request    ADM 029 
          Student Travel Request (Non-Reimbursement)   ADM 100 
          Student Employee Request   ADM 101 
          Student Assistant Employment Form   ADM 102 
          Student Assistant Termination Form   ADM 103 
          Student Employee Termination Form   ADM 104 
          Federal Work Study Student Employment Form    ADM 105 
          Texas Work Study Student Employment Form   ADM 106 
          Viking Volunteer Program Waiver        ADM 159 
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    Support Services Review

     
          Support Services Administrative Review Transmittal   ADM 095  
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    Travel

     
          Application for Rental of Vehicle for College Travel   BUS 201 
          Professional Travel and Development Leave
        Request/Application for Pre-Payment
      FIN 013 
          Statement of Travel Expenses   FIN 004 
          Mileage Reimbursement Log   FIN 014 
          Professional and Organizational Development Proposals     
            POD Proposal- Non-Faculty   ADM 020 
            Faculty innovative Travel and Grants (iTAG) Proposal for Independent Study or Research Project   ADM 019 
            Faculty innovative Travel and Grants (iTAG) Post Travel--Follow Up Form        ADM 021 
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    Unit Plans

     
          Administrative and Educational Support Services Unit Goals   ADM 035 
          Assessment of Institutional Effectiveness Unit Plans 2005-2006   ADM 036 
          Institutional Effectiveness Unit Plans 2006-2007   ADM 037 
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